01Flagship
Retainers & burn-down
See exactly how many hours each client has used against their monthly retainer — and get a heads-up before you cross the line. The dashboard you wish your old timesheet had.
Retainr is the operations layer for marketing agencies — clients, retainers, budgets, payroll, and invoices in one calm workspace, instead of seven.
From the first logged hour to a closed set of books — clients, time, budgets, payroll, invoicing and a real double-entry ledger in one workspace. Then a 90-day cash forecast, a KPI command center and marketing ROI sitting on top of the same numbers. No re-keying between the spreadsheet, the invoicer and the board report. One source of truth that actually agrees with itself.
See exactly how many hours each client has used against their monthly retainer — and get a heads-up before you cross the line. The dashboard you wish your old timesheet had.
Log hours against clients and campaigns from a quick entry or running timer. Every minute flows straight into retainer burn-down and payroll cost allocation — no double entry.
Allocate monthly budgets per client, log every receipt against them, and watch utilization update live. Categorise spend so you always know where the money went.
Run salaries, split each person's cost across client budgets, and print payslips in one click. PIFSS contributions (11% employee, 11.5% employer) are calculated automatically for Kuwaiti nationals.
Issue and track invoices from draft to paid. Log the payment date and method (bank transfer, cheque, KNET, cash) so your records are always reconcilable.
Plan, launch and review campaigns per client — from draft brief to live to wrapped.
Keep shoots, deadlines, go-live dates and retainer renewals on one shared calendar — tied to the clients and campaigns they belong to, so nothing sneaks up on the team.
Track what you owe vendors — separate from receipts you've already paid. Watch due dates and an AP aging view so a bill never quietly goes overdue.
A real general ledger under the hood — not a spreadsheet pretending. Define your chart of accounts, post journal entries (one-off or recurring), and pull a full IFRS statement set on demand: trial balance, income statement, balance sheet, cash-flow statement and statement of changes in equity. Set your fiscal year, then close the period to lock the books for good.
Add your bank accounts and reconcile book balances against statements line by line. Multi-currency with managed FX rates, so every account ties out to the dinar.
A 90-day daily projection of your cash position — built from the invoices due to land, the bills coming up and payroll already scheduled. See the dip before it happens, not after the cheque clears.
Register equipment, fit-outs and gear, then run a straight-line depreciation schedule that posts the monthly entries for you. Your balance sheet stays honest without a side spreadsheet — and re-running a month is always safe.
Recognise retainer and project revenue when it's earned, not just when it's billed. Invoices spanning multiple months are deferred on issue and released straight-line, so your P&L reflects the work actually delivered.
P&L by month, AR aging, budget utilization, expense by category, vendor spend, monthly trend, and PIFSS annual summary — all filterable and exportable to CSV.
One dashboard for the numbers that run the business — revenue and MRR, collections, active clients and margin — on a cash or accrual basis, for any period you pick. The health check you'd otherwise rebuild in Excel every single month.
Tie campaign spend to the revenue it actually brought in, client by client. A spend-vs-return trend and a client ROI leaderboard show you which work to do more of — and which to quietly retire.
A built-in notebook for SOPs, meeting notes and briefs — searchable, taggable and nestable, living right next to the work it documents instead of a separate app.
No VAT, no income tax — just PIFSS. The system knows the rules: KWD to 3 decimal places, PIFSS applies only to nationals, and an annual PIFSS summary report ready for ministry submission.
Every list, table and report you see is one click from a clean CSV. Budgets, payroll runs, invoice ledgers, P&L, AR aging, vendor spend, expense categories, and the PIFSS annual report — all in KWD with 3 decimal places, ready for your accountant or the ministry.
We replaced five spreadsheets, two Notion pages and a panicked WhatsApp chat with one workspace.
No onboarding consultant, no setup call you have to dial into. Bring your client list, set a budget, log time, send the bill.
Sign in, name your agency. The whole tenant gets created in seconds.
Paste in clients, vendors, employees. CSV import or just type. We won't judge your spreadsheet.
Allocate KWD per client per month. Log receipts and time against them as the month moves.
Issue invoices, run payroll, export the report your CFO actually reads. Done.
No "contact sales." No "starting from." One bill, in your currency, every month.
On Railway, our managed cloud platform, in the US West region (Oregon, USA). Your database is hosted alongside the app. Everything is encrypted in transit (TLS) and at rest.
Yes. CSV import for clients, vendors, employees and historical budgets. The template is two clicks away.
KWD by default, with native support for SAR, AED, BHD, QAR, OMR. Three-decimal precision where the dinar needs it.
Bilingual UI with full RTL is on the roadmap for Q3 2026. Invoices and reports already render correctly in Arabic.
Contact help@retainr.tech
Retainr is the operations layer of a wider creative ecosystem we're building for the Gulf — the place studios run the work today, and the foundation for everything that grows around it next. One account, one set of books, one home for the whole agency.
Whatever lands next shares the same account, the same numbers and the same dinar-first design. Build on Retainr now; grow into the rest as it arrives.
Free for the first three teammates. Five minutes from sign-up to your first invoice. We'll be here when you outgrow it.